Usually a focus group project includes several online video sessions. Let’s imagine we have a project with four 90-minute video sessions. All sessions with the same discussion guide, the same stimuli.

  • Video session 1: January 10, starting at 5:00 pm; 5 respondents
  • Video session 2: January 10, starting at 7:30 pm; 5 respondents
  • Video session 3: January 11, starting at 5:00 pm; 5 respondents
  • Video session 4: January 11, starting at 7:30 pm; 5 respondents

There are several ways how to structure the project in Collabito:

  1. One project with one video chat room
  2. One project with four video chat rooms (recommended)
  3. Four projects, each with one video chat room

You could think up even more options, but these three examples can help to explain the main differences.

1. One project with one video chat room

It’s the simplest project setup as everything takes place in one room (page). First you import all the respondents, then deactivate all except those selected for the current session:

Video Focus Group - Respondents

In this example only respondents 1-5 can enter the project; the rest have been deactivated and are unable to join the room.

After you finish the first survey, deactivate the participants of the first session and activate the participants of the second session:

Video focus group - respondents 2

Repeat this same procedure for the remaining focus groups. Don’t forget to stop the video streaming at the end of each session so as to safely finish all video streams and save the recording properly.

As everything takes place in the same room, be careful and clear the text chat and the whiteboard before you start another session. If you don’t, the respondents may see the topics or stimuli you presented to the previous group.

If you do everything in the same room (page), the export from the text chat, polls, or other activities will be in the same file. The platform considers it as the same session. Sometimes it may be helpful; but sometimes it makes it harder to analyze the results.

2. One project with four video rooms

This is our favorite approach. Inside the same project, create four video chat pages, so each session has its own video chat page.


Create 4 groups of respondents, one group for each session, and assign the respondents into these groups.

Focus Groups and Pages

Go to the ‘Session 1’ page settings and assign ‘Group 1’ to this page. Only the respondents from Group 1 will be able to enter this room. And similarly for other pages – assign Group 2 to Session 2, Group 3 to Session 3 page, and Group 4 to Session 4 page.

Page settings

For example, when a respondent from Group 2 enters the project, he will automatically be redirected to Session 2. You don’t need to activate and deactivate respondents as in the first approach with one page for all sessions. Clearing whiteboard and text chat from the previous session is also not necessary because everything will be new and empty in separate video chat rooms.

The uploaded files and whiteboard activities are shared across the whole project – no need to upload them separately for each session – upload them once and they will appear in all sessions.
Another advantage of this project setup is that the results of each session are stored separately so you can easily identify from which session the results come.

3. Splitting study into several projects

Sometimes splitting your study into several different Collabito projects can be helpful. For example if you have different groups of respondents with different scenarios, using many different files and activities for each group. It means if some parts of the study are not compatible with the rest, it may be better to split the groups into separate projects. This is often the case if you have a long-term study with more activities (discussion boards + video chats + polls).

Sometimes it’s better to split the study into several projects for organizational reasons, e.g. by respondent’s languages, countries or customer segments.

If you aren’t sure which approach will work best for your project, we encourage you to contact us! We’ll be happy to discuss your study and help you choose the optimal setup that will fit your study goals and budget.