Quallie Recruit
The right participants make or break your research. Finding them shouldn’t break you.
Quallie Recruit helps qualitative researchers screen, segment, and recruit participants — without the spreadsheets, the chasing, or the guesswork. Free to use, and built to connect directly with your Quallie sessions.
Honestly, recruiting for qual research is kind of a mess.
You know the drill. The research itself — the conversations, the insights, the aha moments — that’s why you do this work. But before any of that happens, you’re buried in screener responses, chasing quotas in a spreadsheet, and trying to remember which recruiter sent which batch of replies.
It’s not glamorous. And it takes up way more time than it should.
Here’s what most researchers are dealing with:
- You’re using tools that weren’t made for this. Google Forms is fine for collecting pizza orders. For participant screening with branching logic and quota tracking? Not so much.
- Your quota tracking lives in a spreadsheet. Which works — until two recruiters are working in parallel and nobody’s quite sure who’s filled what.
- You have no idea which recruiter sent who. When you’re subcontracting or working with a team, responses just pile up with no source attached.
- Consent documentation is an afterthought. GDPR requires it, clients expect it, but keeping proper records across projects is its own part-time job.
- Duplicates slip through. The same person applies twice. A bot fills in your screener. You only find out when it’s too late.
The enterprise tools that solve this cost a fortune and were designed for market research firms with dedicated ops teams — not for agencies of five people or freelancers running three projects at once.
That’s exactly the gap Quallie Recruit was built to fill.
Everything you need to recruit well. Nothing you don’t.
Quallie Recruit handles the whole screening and recruitment process — from building your screener to reviewing responses to handing participants off to your Quallie session. Here’s what’s inside.
A screener builder that actually gets qual research
Pick from 13 question types and build screeners that do the filtering for you. Single and multiple choice, dropdowns, scales, matrix questions, open text, file uploads — whatever your study needs. Add branching logic so a participant who answers “no” to a key question never sees the follow-ups that don’t apply to them. It keeps screeners short for participants and useful for you.
Supported question types: Single choice · Multiple choice · Dropdown · Yes/No · Open text · Long text · Number · Date · Email · Phone · Scale · Matrix · File upload
Quota tracking that doesn’t live in Excel
Define your target groups — by age, region, experience level, or whatever segmentation your study calls for — and set a quota for each one. Quallie Recruit tracks fill rates automatically as responses come in. You always know exactly where you stand, without opening a spreadsheet.
Branching logic that keeps things focused
Nobody wants to answer 30 questions when 10 apply to them. Set conditions that control which questions appear based on previous answers, and your screener adapts in real time. Participants get a cleaner experience. You get cleaner data.
GDPR consent that’s part of the process, not a box to tick
Informed consent is collected right inside the screener, not chased down separately afterwards. Every response is linked to a consent record that shows exactly what the participant agreed to and when. If a client or auditor ever asks, you have it.
Recruiter links so you always know where responses came from
Working with a team or using external recruiters? Give each person their own link. Every response that comes in is tagged to its source, so you can see at a glance who’s contributing what — and spot gaps before they become a problem.
Duplicate and spam filtering, quietly running in the background
Quallie Recruit automatically catches duplicate submissions and flags responses that look suspicious. You don’t have to set anything up or check anything manually. Your sample just stays cleaner.
A response dashboard where everything comes together
All your responses, in one place. Review them, score participants against your criteria, assign them to target groups, and leave notes for yourself or your team. No exporting to Excel. No switching between tabs. Just a clear view of who’s in, who’s out, and who needs a second look.
Screeners in four languages
If your research spans markets, your screener can too. Quallie Recruit supports English, Czech, German, and Slovak — handy for pan-European studies or agencies that work across language regions.
Direct handoff to your Quallie session
Once you’ve selected your participants, they go straight into Quallie — no copy-pasting emails, no manual imports. If you already have a Quallie account, you log in with the same credentials. Recruit and Quallie work independently, but they work better together.
Made for researchers who do this every day.
If you run a qualitative research agency
You’re juggling multiple projects, multiple clients, and multiple recruiters — often at the same time. You need something your whole team can work from, that gives you visibility across projects without requiring someone to maintain a master spreadsheet.
Quallie Recruit gives each project its own screener, its own quota tracker, and its own recruiter links. Everyone sees the same data. Nothing falls between the cracks.
And it doesn’t cost what the big enterprise platforms cost. You get the structure and control of a proper recruitment tool, without the procurement process, the implementation timeline, or the six-figure price tag.
If you’re a freelance or independent research consultant
You’re doing everything yourself — writing the proposal, recruiting the participants, moderating the sessions, writing the report. Time is your most valuable resource, and right now too much of it goes into the admin around recruitment.
Quallie Recruit takes the manual work off your plate. Set up a screener in minutes, let it collect and filter responses for you, and come back to a dashboard where the work is already half done. Then move your selected participants into Quallie and get on with the research.
Use Cases
A few things researchers use Quallie Recruit for.
Screening for consumer research
You need a mix of heavy users, light users, and non-users — with specific age and regional quotas for each. Set it all up in Quallie Recruit and watch the fill rates update as responses come in. No counting rows.
UX research recruiting
Your ideal participant uses a specific type of software, in a specific way, at a specific frequency. Branching logic lets you route out anyone who doesn’t fit before they even finish the screener. Fewer unqualified responses, less time reviewing.
Multi-market studies
Same study, different countries, different languages. Run the screener in each language, track quotas by market, and manage all responses from one place. No separate forms, no merging spreadsheets.
Building a panel for your agency
Some agencies use Quallie Recruit to maintain a pool of pre-screened participants across projects. Screening history, internal notes, and target group assignments mean you build up useful knowledge about your participants over time.
Longitudinal or repeat-participant research
Need to make sure you’re not recruiting the same people too often? Response records and internal notes help you keep track of who’s participated, in what, and when.
Not too basic. Not overkill.
There are tools at both ends of the spectrum. Generic form builders are cheap and flexible but they don’t understand recruitment — you end up doing all the work they can’t. Enterprise platforms understand recruitment but they’re built for large ops teams with big budgets and long onboarding timelines.
Quallie Recruit sits in the middle — purpose-built for qual research, simple enough to set up in an afternoon, and free to start.
| Generic form tools | Enterprise platforms | Quallie Recruit | |
|---|---|---|---|
| Built for qual screeners | ✗ | ✓ | ✓ |
| Quota management | ✗ | ✓ | ✓ |
| Branching logic | Partial | ✓ | ✓ |
| GDPR consent tracking | ✗ | ✓ | ✓ |
| Multi-recruiter tracking | ✗ | ✓ | ✓ |
| Free to start | ✓ | ✗ | ✓ |
| Set up in minutes | ✓ | ✗ | ✓ |
Free for individuals. Affordable for teams.
Quallie Recruit is free to use for individual researchers and smaller projects. Paid plans add higher project volumes, advanced quota features, and the team tools that agencies need.
No credit card required to get started. No commitment.
Already using Quallie? Recruit plugs right in.
Quallie is an online platform for running qualitative discussions and focus groups. Recruit was built as its natural companion — handle the screening and selection here, then send your confirmed participants straight into a Quallie session.
Learn more about Quallie →
Less time recruiting. More time researching.
That’s really what this comes down to. Quallie Recruit handles the parts of participant recruitment that eat your time — the sorting, the quota tracking, the consent paperwork, the recruiter coordination — so you can put your energy into the work that actually matters.
Free plan available. Works standalone or alongside Quallie.